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Event Creation: Schedule Section
Event Creation: Schedule Section

A deep dive on the Schedule section of the Event Editor

Nick Youngstrom avatar
Written by Nick Youngstrom
Updated over a week ago

Welcome to the Schedule section deep dive. Here you can create your event schedule and invite others to be hosts to individual sessions.

Note: If you plan to use the Main Stage for your whole event without any other sessions, do not input anything into the schedule.

As you are creating your schedule, here are some things to keep in mind:

  • You can have multiple sessions at the same time, just like a large physical conference. You can use Tags to separate sessions by topic.

  • Every session created also generates a corresponding chat channel with the session name. Attendees will automatically enter the corresponding chat channel upon entering the session.

  • Anyone you invite to host a particular session will be able to access the event before the start time, but only the session they have host permissions in.

    • If you want to have a dry run with your hosts, we suggest making your Main Stage a Live Panel temporarily so that you and your hosts can all meet in the same place.

  • If you have a multi-day schedule, each day will be separated within the schedule panel inside the event.

Session Configuration

To create your first session, click the Add Session + button.

Let's begin filling out your session information. Take a look at the screenshots below to see how the information you fill out here corresponds to the Schedule panel inside the app.

Note: Tags will need to be created by the Customer Success team. To have tags created, please email or your designated support person.

Next, let's assign Hosts to the session. A session Host will be able to control recording, mute or kick participants, and access the event/session before it opens to regular attendees.

If this is the first time your host has been assigned to a session, type in their email in the Invite other by email text box. If you have multiple hosts to invite, separate their emails with a comma. Click Save Changes to send the email invitations.

If the person has been a host in another of your events, they will appear in the Select Users dropdown. Just check the box next to their name and click Save Changes to give them permission. They will not get an invitation email.

Lastly, let's decide what kind of session you want this to be. If you've read our Main Stage deep dive, you will be familiar with many of the options:

Video Room

Simple video chat room. Everyone starts with cameras and microphones on, no recording is possible

Live Panel

Broadcast one or multiple speakers to a smaller audience. Only speakers start with cameras and microphones enabled, but audience members can enable theirs to ask questions.

Live Stream

Broadcast one or multiple speakers to an unlimited audience. Only speakers have cameras and microphones enabled. Audience members simply view and submit questions via chat.

Video File

Upload a pre-recorded video file.

RTMP Stream

Use your own streaming software (e.g. OBS) to broadcast any live or pre-recorded video streams.

None (Main Stage)

Display your event's main stage video or welcome screen

Select your choice from the Session Type dropdown and click Save Changes.

Now that we have created our first session, you can continue to build out your schedule. Let's also look at how complex schedules can get and what that looks like for your attendees.

The image below is from a weeklong event with many concurrent sessions:

And here is how it looks to your attendees:

That's it for this deep dive! When you have created all your sessions, click Chat in the sidebar to move on to the next section.

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